Administrative Assistant (m/f/d) at the Leipzig International School Kindergarten

Leipzig

Part-time

Temporary

General

Job Start: as soon as possible
Location: Karl-Heine-Strasse 95, 04229 Leipzig, Germany
Contract: part-time (25 h/week), initially fixed-term for 1 year

The Administrative Assistant is responsible for all organisational and administrative tasks at the Kindergarten of Leipzig International School (LISK). Her/his responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The position holder is the first contact person for all parents, educators and local authorities and takes care of all matters that come together at the front desk. S/he ensures that the kindergarten day runs in an orderly and organised manner and always has an open ear for families and staff.

Your tasks and responsibilities

Handling the office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence
Assisting staff members, parents, and guests; addressing all their inquiries
Assist in the organisation of kindergarten events and make all relevant bookings
Provide office support for the organisation of field trips
Involvement in the coordination of all organisational and developmental measures of the section.
Liaising with the school nurse regarding health issues
Maintaining the School Information System
Ordering, maintenance and storage of office supplies
Taking daily attendance of staff and learners, and setting up statistical analysis
Working in collaboration with Student Co-Curricular Activities Coordinator for planning of Afternoon Activities, allocating children to activities, providing onboarding for new coaches, maintaining attendance lists and informing families of changes to program
Liaising with caterer for meal orders, budgeting, and contracts, and acting as contact person when problems arise. Liaising with kitchen staff.
Maintaining, distributing and coordinating security chips with parents (new and leavers).
Coverage of the reception desk
Any additional tasks neccessary to support the management team in the day-to-day operation of the kindergarten

Your profile

Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification
Excellent customer service skills
Friendly and positive, with excellent interpersonal and intercultural skills
Solution-orientation and excellent communication skills
Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment
Excellent time-management skills, able to set and communicate about priorities
A high level of proficiency with MS Office, especially Excel
Computer/Internet literate
Fluency in written and spoken English as well as German; additional languages are advantageous
Skilled at general organizing and administrative processes
Highly flexible during the work day, and able to work in a dynamic environment
Able to remain calm and discreet in a busy environment
Experience of working in an internationally-minded and diverse school community is preferred

What we offer

Wonderful learners
A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together
A challenging and diverse job
Short decision-making processes
Ongoing internal and external professional development
30 days of annual leave plus special leave on December 24th and 31st
Company laptop and opportunities for internal and external professional development
Company benefits such as a company pension scheme, additional health insurance with a €900 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc.

About us

Leipzig International School GmbH (LIS) is a warm and vibrant non-profit educational community dedicated to fostering learning, growth, and global citizenship. Serving nearly 1,100 students from local and international families, our school offers an enriching experience from kindergarten through secondary school, including integrated before- and after-school care. Guided by our motto, "Learning to be a citizen of the world," we celebrate diversity, internationality, and inclusivity, providing a nurturing environment where students thrive academically, socially, and personally.

Supported by a dedicated team of 250 staff members from 37 nations, LIS ensures a stimulating and supportive learning journey for every child, from their first steps into education to achieving university entrance qualifications. Our symbol, the lion, reflects the courage, strength, and resilience we nurture in our students, qualities that empower them to embrace challenges and transform their lives. At LIS, we are proud to inspire a brighter future through education and to foster a community where every individual belongs and grows.

LIS is an inclusive learning community and does not discriminate on the basis of race, skin colour, religion, gender, gender expression, age, national origin, ancestry, disability, marital status or sexual orientation.